Published on Apr 10, 2025 5 min read

How to Add, View, and Print Comments in Google Docs: A Step-by-Step Guide

Google Docs streamlines adding, reading, and printing comments, enhancing teamwork and document management. Comments are helpful for feedback, inquiries, and change discussions for teams, professionals, and students alike. While viewing comments helps track conversations and edits, adding comments lets users emphasize particular content and contribute ideas. Printing notes guarantees offline availability of input. These functions require no advanced knowledge and are easy to operate.

Knowing how to add, view, and print comments improves workflow efficiency, whether working on a PC or a smartphone. This article will walk you through every stage so you may properly apply comments to enhance documentation clarity and communication. Learning these aspects can help you simplify your work and improve teamwork efficiency.

How to Add Comments in Google Docs

Simply adding comments in Google Docs enables discussion of modifications or feedback. You may remark on particular words, sentences, or paragraphs to underline key ideas. This function facilitates simpler communication with others in a document and improves cooperation.

1. Open the Google Doc: Navigate to the document you wish to work with by logging in under your Google Drive account. Finding the document once logged in, click on it to open it.
2. Highlight The Text: Choose one sentence, phrase, or word from the document you wish to comment on. To underline the text, drag your cursor over it, clicking and dragging.
3. Click The Comment Symbol: You will notice a little remark icon next to the highlighted text on the right edge of your screen. Click this symbol to open the comment box and enter your comments or message.
4. Type Your Answer Here: Type your ideas, comments, questions, or any other pertinent feedback in the just-open comment box on the highlighted text.
5. Click “Comment”: To save your comment once you have typed it, click the blue "Comment" button. Others can now review your comment, which will be included in the book.
6. Edit Or Delete Comments: Click on your comment to be able to "Edit" or "Delete" it as required If you need to change or remove your comment.
7. Respond to Comments: Underneath any current comment, click the "Reply" button. This button lets you continue the conversation, request an explanation, or provide extra criticism.

Adding Comments Using a Shortcut

ChatGPT advised using a keyboard shortcut to save time quickly when adding comments to Google Docs.

• Windows & Chrome OS – Press Ctrl + Alt + M
• Mac – Press Cmd + Option + M

Adding Comments in the Google Docs Mobile App

Use the Google Docs mobile app to add, view quickly, and control comments on documents.

• In the Google Docs app, Open the document.
• Tap and hold the text you want to comment on.
• Select Add Comment from the menu that appears.
• Type your comment and tap Send.

How to View Comments in Google Docs

Viewing comments guarantees improved cooperation by helping to monitor debates and changes in the paper. Comments may be seen in the margin, comment history, or by choosing a particular text.

Viewing Comments in the Sidebar

Seeing comments in the sidebar facilitates easy navigation among several comments in documents, conversation tracking, and review of remarks.

1. Open the Google Doc.
2. Look for comment icons on the right margin.
3. Click on any comment to expand and read it.

Viewing Comments in the Comment History

Open the sidebar to read all comments and discussions in one location.

1. Click in the top-right corner's Comment History icon (speech bubble).
2. A panel opens, displaying every comment and response.
3. Review comments and conversations by sliding over the list.

Viewing Resolved Comments

A comment that is corrected vanishes from the sidebar. Find it by consulting the comment history.

1. Click the Comment history icon.
2. Select Resolved comments at the bottom.
3. All resolved comments will appear.

How to Print Comments in Google Docs

Comments are usually not included when printing a Google Doc. You have to print them using particular procedures.

Printing with Comments in Suggesting Mode

Printing in Suggesting Mode combines the original text with proposed changes for simple review. Comments allow for this.

1. Open the document in Google Docs.
2. Click on File > Print.
3. In the print settings, select Print Comments and Suggestions.
4. Click Print.

Printing Using Google Docs' Comment History

Download a comments-only edition if you like a list of all the remarks without printing the complete document.

1. Open the Comment History panel.
2. Take a screenshot of the comments.
3. Print the screenshot as an image.

Copying Comments to a New Document

For a cleaner format, follow these steps to hide unnecessary elements, focus on essential content, and organize comments efficiently for printing.

1. Open the Comment History panel.
2. Copy all the comments manually.
3. Paste them into a new Google Doc.
4. Print the new document.

Managing Comments in Google Docs

In Google Docs, managing comments consists of adding, responding to, fixing, and deleting comments to arrange them and improve teamwork.

Editing or Deleting a Comment

In Google Docs, editing or removing a remark lets you remove extraneous comments for organization and clarity or update comments.

• Click on the comment in the sidebar.
• Click on the three-dot menu.
• Select Edit to change the comment.
• Select Delete to remove it.

Resolving Comments

While maintaining Google Docs' organization, resolving comments in them labels feedback as complete, indicating no more action is needed.

• Click on the comment.
• Click Resolve.

Replying to Comments

Responding to comments in Google Docs lets you immediately participate in discussions, ask clarifying questions, or offer more comments inside the comment thread.

• Click on the comment in the sidebar.
• Type your response in the reply box.
• Click Reply.

Conclusion:

For greater teamwork, Google Docs simplifies adding, viewing, and printing comments. Comments let people follow changes, offer comments, and talk about ideas. Viewing comments in the sidebar or comment history helps to keep debates orderly and guarantees consistency around the document. Printing comments guarantees input is available offline, facilitating improved review and discussion. This guide's guidelines will help you properly utilize comments to enhance document teamwork. These qualities improve output and simplify the procedure, whether one is operating in a team or alone. For a more effective workflow, try including them in your next project.