Published on Apr 10, 2025 5 min read

How to Automate Recurring Tasks in Notion: A Step-by-Step Guide

Although Notion is a great tool for organizing projects, notes, and chores, manually adding repeating tasks can be labor-intensive. Automating these chores guarantees nothing is neglected and saves time. Many use the notion to monitor daily, weekly, or monthly activities; automating repetitive chores supports seamless workflow and management. Though there are workarounds, Notion lacks built-in automation for repeated chores.

Using templates, databases, and integrations can help you create automated processes that cut hand-off labor and maintain current task lists. This guide, which includes how to use templates, formulas, and outside tools, walks through several techniques to automate repeating chores in Notion. Every technique is simple to learn.

Using Templates for Recurring Tasks

Notion templates guarantee organization, save time, and help automate tasks.

1. Open Notion and Create a New Database: Create a fresh database first by opening Notion. To do this, first choose "Add a Page", then from the options "Table" or "Database".
2. Add Columns for Task Name and Due Date: Create a "Task Name" column in the database after it is built to hold the task's name. Then, include a "Due Date" column to note when the work is due. The "Due Date" column's "Date" property type is yours to select.
3. Add a Sample Task: Hit the "New" button to start a fresh chore. Enter sample task details such as "Complete project report" and the matching due date into the "Task Name" and "Due Date" columns.
4. Turn the Task into a Template: Once your sample task has been generated, press the three dots at the top-right corner. Then, choose the option marked "Turn into Template" from the menu.
5. Name and Save the Template: A prompt asking you to name your template will appear here. After selecting a name like "Recurring Task Template," click "Save."

Automating with Notion Formulas

Notion formulae update due dates depending on completion, therefore automating chores.

• Create a Database: Open Notes and build a fresh database. Create a "Task Name" column to enumerate the chores and a "Completion Date" column to record when each is finished. Set the "Completion Date" column to the "Date" property type to rapidly enter dates.
• Add a New Column for the Formula: Click the "+" button to add another column after building the required ones. The column type should be "Formula." It will let you do computations using the other database columns.
• Create a Due Date Formula: Use the formula shown in the formula column to determine the due date automatically: dateAdd(prop("Completion Date"), 7, "days")

The result will bring the completion date seven days forward. Therefore, if a chore is finished on a designated day, the formula will automatically determine a due date one week later.

• Save and Use the Formula: Once the formula has been entered, each job will automatically show a new due date depending on the completion date you entered.

Using Notion Buttons for Recurring Tasks

Notion buttons streamline task generation. One-click will create a fresh, repeating assignment.

1. Opening Notion first will help you find your task database. It can be a table, board, or other bespoke database you have developed to arrange your work.
2. To add a new column at the top of your database, click the "+" button. This new column will let you add a handy ability that enables fast creation of new chores without personally completing each one every time.
3. Specify "Button" as the column type once the column is added. Clearly state that this button will rapidly generate new tasks with only one click by naming the column "Generate Task."
4. Choose "Duplicate" or "Duplicate Template" from the button options. Select the task template you wish this button to replicate each time it is clicked.
5. Just click the "Create Task" button to create a new chore. Depending on your template, a new assignment will be added instantly.

Automating Recurring Tasks with Zapier

Zapier schedules and automatically adds tasks in Notion.

1. Create a free account on Zapier's website. Search Notion in the app list once you log in and link your Notion account. The grant required rights to enter your workspace.
2. Click the "Create a Zap" button on the dashboard. This will start connecting Notion with other apps to handle your chores automatically.
3. Search the trigger app list for "Schedule by Zapier." This function lets you schedule time-based actions for daily, weekly, or monthly chore repetitions.
4. Choose daily, weekly, or monthly as the intended frequency for task repetition. It controls the frequency of your work's automatic repetitious performance.
5. Choose Notion as your action app and "Create Database Item" to have chores automatically generated from your Notion workspace.
6. Enter the task information, test the configuration, and click "Turn on Zap" to start your automation.

Using Notion API for Advanced Automation

Advanced users of the Notion API can code their task automation. Scripts let you create repeating chores on demand.

1. Visit the Notion developer page to create an API key. Upon registering, you will receive an API key to access your Notion database programmatically.
2. To interface with the Notion API, create a custom script using Python or another programming language or use a tool like Make, formerly Integromat, for simpler integration.
3. Make API queries using the API key to access your Notion database. Authenticate and link your Notion workspace to the tool or script.
4. Create a program or set up a tool to instinctively add tasks to your own Notion database on a timetable (e.g., daily, weekly).
5. To automate the procedure, run your script on a server or arrange a scheduled job to run it at the specified intervals.

Conclusion:

Notion's automation of repetitive chores increases output and saves time. The notion has no built-in repeating chores, although many solutions exist. For hand automation, use buttons, forms, and templates. Third-party technologies such as Zapier and the Notion API offer more sophisticated automation capabilities. Your technical ability and needs will determine the approach you decide upon. Simple solutions abound from templates and buttons; Zapier or the Notion API makes more reliable automation possible. Automating chores guarantees that you may concentrate on critical activities and leaves automatic handling of repetitious entries.